Stage Three Application

This application should be completed by currently-certified programs who are nearing the end of their stage two certification period, or programs who are already at stage three, and are renewing for another five-year certificate.

We recommend programs submit their application 3-to-6 months prior to the certification expiration date. Applications submitted up to six months beyond the expiration date will incur a late fee. Applications submitted beyond six months late will be required to re-apply at stage one.

Instructions:

  1. Select the level(s) you are seeking certification for.
  2. List the primary and secondary contacts for your program.
  3. Save your work by completing section 6 tocreate an application password. Note that any contact on the application can access this application using their email address and this application password. Once you have created a password, you may click "save" in the bottom left corner to save your progress.
  4. Answer the remaining questions on the application. You can save and return at any time by using the "Log into Stage 1" button on the application tab for ITTPC.

After you click "save", a new button will show up at the bottom for you to upload documentation to support your application.
Once you have entered all the requested information and uploaded the documentation, a new button will appear that gives you the ability to submit your completed application for review.

If there are problems or missing information on your application, you will be returned to the beginning of the application with the problems that need to be corrected highlighted in red. If there are no problems with your application, you will be taken to the online payment screen.

Program Details Information

  1. Level(s) Requested:

    Below, check each certification level for which you are renewing:

    Level 1 / Certified Program*
    Level 2 / Advanced Certified Program*
    Level 3 / Master Certified Program*
    *(stage three certification is valid for 5 years)
  2. Program Details:


    If you do not know your ITTPC ID Number, please contact CRLA to obtain it.
  3. Administrative Structure & Program Contact(s) for This Application:

    List EACH Tutorial Program & EACH Campus involved in this tutor training program certification application.

    Primary Contact

    Alternate Contact



    Alternate Contact

  4. CRLA's Copyright Policy:

    Compliance with federal copyright law is expected of all CRLA-ITTPC programs. It is your legal and ethical responsibility to give authorship credit for all materials you use in the classroom, or tutor or mentor training. Additionally, it is your legal and ethical responsibility to purchase, or to have students purchase,or seek permission to use, any copyrighted materials used in training. Programs found to be in violation of copyright law will lose their CRLA-ITTPC certification.

    I have read CRLA's Copyright Policy above, and I agree that our program will follow it throughout this certification period.

  5. Compliance With Copyright

    If you use any copyrighted materials in your tutor training, please list them, and explain how you manage the use of such materials. Copyrighted materials may include articles, videos, photographs, textbooks, websites, and any other media-based work you use in training that you have not created yourself. CRLA strongly recommends conferring with a librarian if you are not sure if an item is copyrighted.

    If you do not use any copyrighted materials, please state that you do not use any copyrighted materials.

  6. Application Password

    You must assign a password to your application to facilitate accessing and updating your application in the future. This password will allow you access to the application in conjunction with the contact email address of any person listed in the Administrative Structure & Program Contacts section above.

To answer the next section, please select the levels you are applying for from the boxes below.

Click once to show the section, click again to hide the section. Data entered into the form will not disappear when you hide a section.

Level 1 / Certified Tutor

Section 1: Overview Narrative of Your Tutorial and Tutor Training Program

Briefly describe the following elements of your tutor training program in narrative form. Later in this application you will be asked to provide documentation to support your narrative.

Tutorial and tutor training program history:

Tutorial and tutor training program objectives:

Reporting lines for your tutors and any professional staff associated with your tutorial program:

Sources of funding:

Services and students/populations served by your tutorial program:

Describe your tutorial program's physical location and available resources:

Describe how your tutorial program is managed and administered:

What has changed since your last certification?

Section 2: Hiring, Training, Tracking, and Evaluating

TUTOR SELECTION CRITERIA

Step One: An interview plus at least one of these options: [Select all that apply.]


Step Two: Selection also includes at least one of the following methods: [Select all that apply.]

In the space below, describe your interview process and how your program meets or exceeds both Step 1 and Step 2 of the tutor selection criteria, including how your program considers and documents experience equivalent to a grade of "A" or "B" in the subject/content to be tutored, as well as any changes since your last application with regard to tutor hiring and selection.

TOPICS

Have you added or deleted any topics since your last certification? What topics do you cover in your Level 1 training? You must include a minimum of eight of the fifteen topics from the list below. Items with "and/or" may only be counted as one choice toward the minimum topic requirements. Select all that apply. We recommend at least 30 minutes per ITTPC topic.

Each of these topics has an associated standard, outcome, and a list of possible assessments. For more information, please see this document.

Active listening and paraphrasing
Adult learners and/or Learning theory and/or Learning styles
Assertiveness and/or Handling difficult students
Basic tutoring guidelines and/or Tutoring do's and/or Tutoring don'ts
Communication skills
Compliance with the ethics and/or philosophy of the Tutor Program, and/or Sexual Harassment, and/or Plagiarism
Critical thinking skills
Definition of tutoring and tutor responsibilities
Modeling problem solving
Referral skills
Role modeling
Setting goals and/or Planning
Study skills
Techniques for successfully beginning & ending a tutor session
Other(s) (specify):
[NOTE: You may use more than one "Other" in training, but all will count only as 1 of the required topics.]
Substitute an unused topic from a different level:
Justification for substitution or "other" (if selected above):

How do you generally conduct your training (group size, meeting frequency/length, type of presentations), and who delivers your training?

MODES USED IN TRAINING

In the space below, check the training modes and materials used for Level 1
A minimum of six hours of tutor training must be Tutor-trainer supervised, Interactive, and Synchronous [TIS], and may take one or more of the following forms:

Conferences with a tutor trainer or a supervisor
Live, synchronous, face-to-face
Live, synchronous, on-line
Seminar
Workshop

MATERIALS USED IN TRAINING

DVDs, CDs, slideshows
Handout(s)
Online materials (YouTube, Prezi, etc.)
Questionnaires
Textbook(s)
Webquests, podcasts, webcasts, wikis, blogs
Workbook(s)
Special tutor projects (explain):
Other (specify):

AMOUNT / DURATION OF TUTOR TRAINING

Minimum of ten (10) hours of tutor training at Level 1 that meet as one or both of the following options: [Select all that apply.]

Tutor training is offered as a course.
Time to complete training:
Quarter / Semester / Year
Tutor training is a set of meetings/sessions.
Time to complete training:
Quarter / Semester / Year

STANDARDS, OUTCOMES, AND ASSESSMENTS

What do you consider to be the strengths of your Level 1 tutor training program?

Identify two ITTPC topics, lessons or units that you are most proud of. For each of these two please describe the standard(s) and outcomes that you used to develop this portion of your training program.

How do you measure or assess what the tutors have learned about each of these topics, lessons or units?

REQUIRED TUTORING EXPERIENCE

Required for Level 1: Tutors must complete at least 25 hours of individual/concurrent group tutoring, or at least 50 hours of homework help/lab-environment multi-consecutive support, or a combination of both. For more information, click here.

Describe the tools and methodology you use to track the amount of time your tutor spends actually tutoring. Do not count "no shows", prep work, front desk coverage, etc.

REQUIRED TUTOR EVALUATION PROCESS

In the space below, describe how you evaluate your tutors.  For specific information about our requirements, refer back to CRLA ITTPC guidance.

Indicate which of these required method(s) are used, and how, to evaluate your tutors at this level.

a(n) evaluation process is in place
a(n) evaluation occurs on a regular basis
the results of the evaluation process are made known to the tutors

How do you assess the growth and development of the tutor?

SUMMARY CHART

The summary chart creates a "snap-shot" of your tutor training program for the reviewers. You must complete the chart for each level of certification for which you are applying.

Level 1

Include these items in the chart below:

  • At least eight (8) of the Level 1 topics, as selected on the topic list in section 2, above. The amount of time devoted to each ITTPC topic may vary.
  • Required "Tutor-trainer-led, Interactive, and Synchronous" training sessions should be marked as "TIS," and must add up to at least six (6) hours.

General Notes:

  • Be sure the total minimum of hours shown here adds up to at least ten (10) hours of training time excluding breaks and tutor evaluation.
  • Please record your times in hours or parts-of-hours (1 hour, 0.25 hours, etc., where 0.25 hours represents a quarter of an hour).
Session Title ITTPC Topic When Covered Amount of time Modes Used Specify the Materials Used/Documentation
(include specific page numbers)
TIS

Level 2 / Advanced Certified Tutor

Application Instructions & Hints

REQUIREMENTS FOR LEVEL 2 CERTIFICATION

TUTOR SELECTION CRITERIA - Level 2

What criteria do you use to select your tutors for Level 2?

AREAS / TOPICS TO BE COVERED IN TUTOR TRAINING - Level 2:

In addition to reviewing the topics covered in Level 1 training, a minimum of four (4) additional topics should be covered in Level 2 training.

Topics with 'and/or' count as only 1 choice. The exact amount of time devoted to each topic may vary.

Select each topic covered in your Level 2 training.

Review of Level 1 topics (REQUIRED)

Assessing or Changing Study Behaviors
Brain Dominance Learning
Cultural Awareness, and/or Inter-cultural Communications, and/or Diversity, and/or Special Needs Students
Identifying and Using Resources
Tutoring in Specific Skills, and/or Subject Areas
Use of Probing Questions
Other(s) (specify):
[NOTE: You may use more than one "Other" in training, but all will count only as 1 of the required topics.]
Substitute an unused topic from a different level:
Justification for substitution or "other" topic (if selected above):

MODES OF TUTOR TRAINING - Level 2:

Minimum of four (4) hours of tutor training must be: Tutor-trainer supervised, Interactive, Live, and Synchronous [TIS], and may take one or more of the following forms: [Select all that apply.]

Conferences with trainer or supervisor, face-to-face or online
Live, synchronous, face-to-face
Live, synchronous, on-line
Seminar
Workshop

MATERIALS USED IN TRAINING

DVDs, CDs, slideshows
Handout(s)
Online materials (YouTube, Prezi, etc.)
Questionnaires
Textbook(s)
Webquests, podcasts, webcasts, wikis, blogs
Workbook(s)
Special tutor projects (explain):
Other (specify):

AMOUNT / DURATION OF TUTOR TRAINING - Level 2:

Minimum of ten (10) hours of tutor training at Level 2 that meet as one or both of the following options: [Select all that apply.]

Quarter / Semester / Year
Quarter / Semester / Year

STANDARDS, OUTCOMES, AND ASSESSMENTS

What do you consider to be the strengths of your Level 2 tutor training program?

Identify one Level 2 training session that you facilitate on an ITTPC topic. Describe briefly how you conduct your lesson, how you engage your tutors in this topic, and the standard(s) and outcomes that you used to develop this portion of your training program. For guidance regarding this question, please see this document.

How do you measure or assess what the tutors have learned about this specific ITTPC topic?

REQUIRED TUTORING EXPERIENCE - Level 2:

Required for Level 2: After completion of all of the Level 1 requirements, Level 2 tutors must complete at least 25 hours of individual/concurrent group tutoring, or at least 50 hours of homework help/lab-environment multi-consecutive support, or a combination of both. Documentation of how this information is tracked and calculated is required. For more information, click here.

Describe the tools and methodology you use to track the amount of time your tutor spends actually tutoring. Do not count "no shows", prep work, front desk coverage, etc., at this level.

TUTOR EVALUATION CRITERIA - Level 2

Describe your Level 2 tutor evaluation process and criteria, being sure to note any differences between evaluation at level 2 as compared to level 1.

Summary Chart

Level 2

The summary chart creates a "snap-shot" of your tutor training program for the reviewers. You must complete the chart for each level of certification for which you are applying.

Include these items in the chart below:

  • A review of level 1 topic(s),
  • At least four of the Level 2 topics, as selected on the topic list in section 2, above. The amount of time devoted to each ITTPC topic may vary.

General Notes:

  • Your review of Level 1 must be substantively different than your original coverage of the topic(s). Tutors at this level may not simply re-attend a previous level's training for credit at level 2.
  • Required "Tutor-trainer-led, Interactive, and Synchronous" training sessions should be marked as "TIS," and must add up to at least four (4) hours.
  • Be sure the total minimum of hours shown here adds up to at least ten (10) hours of training time excluding breaks and tutor evaluation.
  • Please record your times in hours or parts-of-hours (1 hour, 0.25 hours, etc., where 0.25 hours represents a quarter of an hour).
Session Title ITTPC Topic When Covered Amount of time Modes Used Specify the Materials Used/Documentation
(include specific page numbers)
TIS

Level 3 / Master Certified Tutor

Section 3: Verification of Certification Requirements

REQUIREMENTS FOR LEVEL 3 CERTIFICATION

TUTOR SELECTION CRITERIA - Level 3

Describe your Level 3 tutor evaluation process and criteria, being sure to note any differences between evaluation at level 3 as compared to level 1 and/or level 2.

AREAS / TOPICS TO BE COVERED IN TUTOR TRAINING - Level 3:

In addition to reviewing the topics covered in Levels 1 & 2 training, a minimum of four (4) of the following topics should be covered in Level 3 training. Topics with 'and/or' count as only 1 choice.The exact amount of time devoted to each topic may vary.

Select each topic covered in your Level 3 training sessions.

Review of Levels 1 & 2 topics (REQUIRED)
Group Management Skills (Group Interaction and Group Dynamics)
How to Tutor/Deal with Target Populations
Role of Learning Centers in Higher Education
Self-regulated Learning, and/or Brain Learning, and/or Memory
Structuring the Learning Experience
Training and Supervising Other Tutors (Supervisory Skills)
Other(s) (specify):
[NOTE: You may use more than one "Other" in training, but all will count only as 1 of the required topics.]
Substitute an unused topic from a different level:
Justification for substitution or "other" (if selected above):

MODES OF TUTOR TRAINING - Level 3:

Minimum of two (2) hours of tutor training must be: Tutor-trainer supervised, Interactive, and Synchronous [TILR], and may take one or more of the following forms: [Select all that apply.]

Conferences with trainer or supervisor, face-to-face or online
Live, synchronous, face-to-face
Live, synchronous, on-line
Seminar
Workshop

MATERIALS USED IN TRAINING

DVDs, CDs, slideshows
Handout(s)
Online materials (YouTube, Prezi, etc.)
Questionnaires
Textbook(s)
Webquests, podcasts, webcasts, wikis, blogs
Workbook(s)
Special tutor projects (explain):
Other (specify):

AMOUNT / DURATION OF TUTOR TRAINING - Level 3:

For the minimum of ten (10) hours of tutor training at this level, select which of the following best reflects your program type and duration:: [Select all that apply.]

Each quarter / Each semester / Annually
Each quarter / Each semester / Annually

STANDARDS, OUTCOMES, AND ASSESSMENTS

What do you consider to be the strengths of your Level 3 tutor training program?

Identify one ITTPC-recommended topic, lesson or unit that you are most proud of. Please describe the standard(s) and outcomes that you used to develop this portion of your training program. For assistance with this question, please see this document.

How do you measure or assess what the tutors have learned about this specific ITTPC topic?

REQUIRED TUTORING EXPERIENCE - Level 3:

Required for Level 3: After completion of all of the Levels 1 & 2 requirements, Level 3 tutors must complete at least 25 hours of individual/concurrent group tutoring, or at least 50 hours of homework help/lab-environment multi-consecutive support, or a combination of both, for a minimum of 75 cumulative hours of actual tutoring. Documentation of how you track and calculate these hours is required. For more information, click here.

Describe the tools and methodology you use to track the amount of time your tutor spends actually tutoring. Do not count "no shows", prep work, front desk coverage, etc.

TUTOR EVALUATION CRITERIA - Level 3

Describe your Level 3 tutor evaluation process and criteria, being sure to note any differences between evaluation at level 3 as compared to level 1 or 2.

Summary Chart

Level 3

The summary chart creates a "snap-shot" of your tutor training program for the reviewers. You must complete the chart for each level of certification for which you are applying.

Include these items in the chart below:

  • A review session of Level 1 & Level 2 topics,
  • At least Four (4) of the Level 3 topics as selected from the ITTPC topic list above. The amount of time devoted to each ITTPC topic may vary.

General Notes:

  • Your program review of Level 1 and 2 must be substantively different than your original coverage of the topic. Tutors at this level may not simply re-attend a previous level's topic for credit for review at level 3.
  • Required "Tutor-trainer supervised, Interactive, and Synchronous" training sessions should be marked as "TIS," and must add up to at least two (2) hours.
  • Be sure the total minimum of hours shown here adds up to at least ten (10) hours of training time excluding breaks and tutor evaluation.
  • Please record your times as hours or parts-of-hours (1 hour, 0.25 hours, etc., where 0.25 hours represents a quarter of an hour).
Session Title ITTPC Topic When Covered Amount of time Modes Used Specify the Materials Used/Documentation
(include specific page numbers)
TIS
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