Stage 3 Application

First complete your Program Details then select which Level from the buttons below to complete your application. You may click the "Save" button at any time to save your progress on your application. Minimally, you need to enter a contact email address and a password to be able to return to your application later. After the first time you have saved your application, a new button will appear on the page allowing you to upload the documents required for your application. After you have uploaded the required documents and returned to this application, you will see a new button to save and submit your application for review. If there are problems with your application, you will be returned here with the problems that need to be corrected highlighted in red. If there are no problems with your application, you will be taken to the online payment screen.

Please use this Stage 3 application for renewal every five years and upon completion of the Stage 2 three-year certification period. (Remember that the three Stages are separate from the three Levels of certification. Stages refer to the length of time your program is certified. Levels refers to the depth of your training program.)


Application Instructions & Hints

Program Details Information

Update all fields below as needed.

  1. Level(s) Requested:

    Below, check each certification level for which you are applying:

    Level 1 / Certified Program*
    Level 2 / Advanced Certified Program*
    Level 3 / Master Certified Program*
    *(stage 3 certification is valid for 5 years)
  2. Program Details:


    If you do not know your ITTPC ID Number, please contact Cindy Lemek to obtain it.
  3. Your Program's Administrative Structure, & all Program Contact(s) for This Application:

    NOTE: For the certificate, list EACH Program & EACH Campus involved in this tutor training application.

    Primary Contact

    Alternate Contact



    Alternate Contact

  4. CRLA's Copyright Policy:

    Compliance with federal copyright law is expected of all CRLA-ITTPC programs. It is our legal and ethical responsibility to give authorship credit for all materials we use in the classroom, or tutor, or mentor training. Additionally, it is our legal and ethical responsibility to purchase, or to have students purchase, any copyrighted materials used in training. Programs found to be in violation of copyright law will lose their CRLA-ITTPC certification.

    I have read CRLA's Copyright Policy above, and I agree that our program will follow it throughout this certification period.

  5. Compliance With Copyright

    If you use any copyrighted materials in your tutor training, please list them, and explain how you manage the use of such materials. If you do not use any copyrighted materials, please state that you do not use any copyrighted materials.

  6. Application Password

    You must assign a password to your application to facilitate updating your application in the future. This password will allow you access to the application in conjunction with any of the contact email addresses at any of the campuses listed in the Administrative Structure & all Program Contacts section above.


Level 1 / Certified Tutor

Application Instructions & Hints

Section 1: Overview Narrative of Your Tutoring and Tutor Training Program

Update all fields below as needed to accurately reflect your current program.

Please describe the following elements of your tutor training program in narrative form. Later in this application you will be asked to elaborate on various points and provide documentation to support your narrative.

Program history:

Program objectives:

Reporting lines:

Sources of funding:

Services and students served:

Describe your program physical location and available resources:

Describe how your program is managed and administered:

What has changed since your last certification?

Application Instructions & Hints

Section 2: Required Selection Criteria, Training Topics, Modes, Materials, Hours, Standards, Experience, Evaluation

TUTOR SELECTION CRITERIA

Step One: An interview plus at least one of these options: [Check all that apply.]


Step Two: Selection also includes at least one of the following methods: [Check all that apply.]

In the space below, describe your interview process and how your program meets or exceeds both Step 1 and Step 2 of the tutor selection criteria, including documenting experience equivalent to a grade of "A" or "B" in the subject content to be tutored, and any changes since your last application.

TOPICS

Have you added or deleted any topics since your last certification? If so, please edit the list below and on the following pages as needed to more accurately reflect your current program. What topics do you cover in your Level 1 training? You must include a minimum of eight of the fifteen possible topics or seven topics and one "other". Check all that apply. We recommend at least 30 minutes per ITTPC topic.

Active listening and paraphrasing
Adult learners and/or Learning theory and/or Learning styles
Assertiveness and/or Handling difficult students
Basic tutoring guidelines and/or Tutoring do's and/or Tutoring don'ts
Communication skills
Compliance with the ethics and/or philosophy of the Tutor Program, and/or Sexual Harassment, and/or Plagiarism
Critical thinking skills
Definition of tutoring and tutor responsibilities
Modeling problem solving
Referral skills
Role modeling
Setting goals and/or Planning
Study skills
Techniques for successfully beginning & ending a tutor session
Other(s) (specify):
Substitute an unused topic from a different level:
Justification for substitution:

How do you generally conduct your training (group size, meeting frequency/length, type of presentations), and who delivers your training?

MODES USED IN TRAINING

In the space below, check the training modes and materials used for Level 1
A minimum of six hours of tutor training must be Tutor-trainer supervised, Interactive, Live, and Real-time [TILR], and may take one or more of the following forms:

Conferences with a tutor trainer or a supervisor
Live, real-time, face-to-face
Live, real-time, on-line
Seminar
Workshop

MATERIALS USED IN TRAINING

DVDs, CDs, slideshows
Handout(s)
Online materials (YouTube, Prezi, etc.)
Questionnaires
Textbook(s)
Webquests, podcasts, webcasts, wikis, blogs
Workbook(s)
Special tutor projects (explain):
Other (specify):

AMOUNT / DURATION OF TUTOR TRAINING

Minimum of ten (10) hours of tutor training that meet as one or both of the following options: [Check all that apply.]

Tutor training is offered as a course.
Time to complete training:
Quarter / Semester / Year
Tutor training is a set of meetings/sessions.
Time to complete training:
Quarter / Semester / Year

STANDARDS, OUTCOMES, AND ASSESSMENTS

What do you consider to be the strengths of your tutor training program?

Identify two topics, lessons or units that you are most proud of. For each of these two please describe the standard(s) and outcomes that you used to develop this portion of your training program.

How do you measure or assess what the tutors have learned about each of these topics, lessons or units?

REQUIRED TUTORING EXPERIENCE

Required for Level 1: Tutors must complete at least 25 hours of individual/concurrent group tutoring, or at least 50 hours of homework help/lab-environment multi-consecutive support, or a combination of both. For more information, click here. Documentation is required.

Describe the tools you use to track the amount of time your tutor spends actually tutoring. Do not count "no shows", prep work, front desk coverage, etc.

REQUIRED TUTOR EVALUATION PROCESS

In the space below, describe how you evaluate your tutors. (Refer back to the instruction sections for specific details)

Indicate which of these required method(s) are used, and how, to evaluate your tutors at this level.

a(n) evaluation process is in place
a(n) evaluation occurs on a regular basis
the results of the evaluation process are made known to the tutors

How do you assess the growth and development of the tutor?

SUMMARY CHART

The summary chart creates a more complete "snap-shot" of your tutor training program for the reviewers. You must complete the chart for each level of certification for which you are applying.

Level 1

Include these items in the chart below:

  • Minimums: at least eight (8) of the Level I topics must be covered. The amount of time devoted to each ITTPC topic may vary. We recommend at least 30 minutes per ITTPC topic.
  • Required "Tutor-trainer supervised, Interactive, Live, and Real-time (if online)" training sessions should be marked as "TILR," and must add up to at least six (6) hours.
  • Be sure the total minimum of hours shown here adds up to at least ten (10) hours of training time excluding breaks and tutor evaluation.
Session Title ITTPC Topic When Covered Amount of time Modes Used Specify the Materials Used/Documentation
(include specific page numbers)
TILR

Level 2 / Advanced Certified Tutor

Application Instructions & Hints

REQUIREMENTS FOR LEVEL 2 CERTIFICATION

TUTOR SELECTION CRITERIA - Level 2

While this criteria may have been met at Level 1, if your criteria is different for Level 2 or has changed since a previous Level 1 certification, please describe your Level 2 tutor selection process, and how it meets the criteria below.

AREAS / TOPICS TO BE COVERED IN TUTOR TRAINING - Level 2:

In addition to reviewing the topics covered in Level 1 training, a minimum of four (4) of the following topics should be covered in Level 2 training.

[Topics with 'and/or' count as only 1 choice.] The exact amount of time devoted to each topic may vary.
Mark an "X" below for each topic covered in your Level 2 training sessions.

Review of Level 1 topics (REQUIRED) Plus at Least 4 of the Following Topic Choices:

Assessing or Changing Study Behaviors
Brain Dominance Learning
Cultural Awareness, and/or Inter-cultural Communications, and/or Diversity, and/or Special Needs Students
Identifying and Using Resources
Tutoring in Specific Skills, and/or Subject Areas
Use of Probing Questions
Other(s) (specify):
[NOTE: You may use more than one "Other" in training, but all will count only as 1 of the required topics.]
Substitute an unused topic from a different level:
Justification for substitution:

MODES OF TUTOR TRAINING - Level 2:

Minimum of four (4) hours of tutor training must be: Tutor-trainer supervised, Interactive, Live, and Real-time [TILR], and may take one or more of the following forms: [Check all that apply.]

Conferences with trainer or supervisor, face-to-face or online
Live, real-time, face-to-face
Live, real-time, on-line
Seminar
Workshop

MATERIALS USED IN TRAINING

DVDs, CDs, slideshows
Handout(s)
Online materials (YouTube, Prezi, etc.)
Questionnaires
Textbook(s)
Webquests, podcasts, webcasts, wikis, blogs
Workbook(s)
Special tutor projects (explain):
Other (specify):

AMOUNT / DURATION OF TUTOR TRAINING - Level 2:

Minimum of ten (10) hours of tutor training that meet as one or both of the following options: [Check all that apply.]

Quarter / Semester / Year
Quarter / Semester / Year

STANDARDS, OUTCOMES, AND ASSESSMENTS

What do you consider to be the strengths of your tutor training program?

Identify one topic, lesson or unit that you are most proud of. Please describe the standard(s) and outcomes that you used to develop this portion of your training program.

How do you measure or assess what the tutors have learned about each of these topics, lessons or units?

REQUIRED TUTORING EXPERIENCE - Level 2:

Required for Level 2: After completion of all of the Level 1 requirements, Level 2 tutors must complete at least 25 hours of individual/concurrent group tutoring, or at least 50 hours of homework help/lab-environment multi-consecutive support, or a combination of both. For more information, click here. Documentation is required.

Briefly describe the tracking & reporting method(s) you use to monitor the time your tutors spend actually working with students.

TUTOR EVALUATION CRITERIA - Level 2

While this criteria may have been met at Level 1, if your process is different for Level 2 or has changed since a previous Level 1 certification, please describe your Level 2 tutor evaluation process, and how it meets the criteria below.

Summary Chart

Level 2

The summary chart creates a more complete "snap-shot" of your tutor training program for the reviewers. You must complete the chart for each level of certification for which you are applying.

Include these items in the chart below:

  • Minimums: a review session of the Level 1 topics you covered before, and four (4) of the Level 2 topics must be covered. The amount of time devoted to each ITTPC topic may vary.
  • Required "Tutor-trainer supervised, Interactive, Live, and Real-time (if online)" training sessions should be marked as "TILR," and must add up to at least four (4) hours.
  • Be sure the total minimum of hours shown here adds up to at least ten (10) hours of training time excluding breaks and tutor evaluation.
Session Title ITTPC Topic When Covered Amount of time Modes Used Specify the Materials Used/Documentation
(include specific page numbers)
TILR

Level 3 / Master Certified Tutor

Application Instructions & Hints

Section 3: Verification of Certification Requirements

Application Instructions & Hints

REQUIREMENTS FOR LEVEL 3 CERTIFICATION

TUTOR SELECTION CRITERIA - Level 3

While this criteria may have been met at Level 1, if your criteria is different for Level 3 or has changed since a previous Level 1 certification, please describe your Level 3 tutor selection process, and how it meets the criteria below.

AREAS / TOPICS TO BE COVERED IN TUTOR TRAINING - Level 3:

In addition to reviewing the topics covered in Levels 1 & 2 training, a minimum of four (4) of the following topics should be covered in Level 3 training. [Topics with 'and/or' count as only 1 choice.]

The exact amount of time devoted to each topic may vary.
Check each topic covered in your Level 3 training sessions.

Review of Levels 1 & 2 topics (REQUIRED) Plus at Least 4 of the Following Topic Choices:
Group Management Skills (Group Interaction and Group Dynamics)
How to Tutor/Deal with Target Populations
Role of Learning Centers in Higher Education
Self-regulated Learning, and/or Brain Learning, and/or Memory
Structuring the Learning Experience
Training and Supervising Other Tutors (Supervisory Skills)
Other(s) (specify):
[NOTE: You may use more than one "Other" in training, but all will count only as 1 of the required topics.]
Substitute an unused topic from a different level:
Justification for substitution:

MODES OF TUTOR TRAINING - Level 3:

Minimum of two (2) hours of tutor training must be: Tutor-trainer supervised, Interactive, Live, and Real-time [TILR], and may take one or more of the following forms: [Check all that apply.]

Conferences with trainer or supervisor, face-to-face or online
Live, real-time, face-to-face
Live, real-time, on-line
Seminar
Workshop

MATERIALS USED IN TRAINING

DVDs, CDs, slideshows
Handout(s)
Online materials (YouTube, Prezi, etc.)
Questionnaires
Textbook(s)
Webquests, podcasts, webcasts, wikis, blogs
Workbook(s)
Special tutor projects (explain):
Other (specify):

AMOUNT / DURATION OF TUTOR TRAINING - Level 3:

Minimum of ten (10) hours of tutor training that meet as one or both of the following options: [Check all that apply.]

Each quarter / Each semester / Annually
Each quarter / Each semester / Annually

STANDARDS, OUTCOMES, AND ASSESSMENTS

What do you consider to be the strengths of your tutor training program?

Identify one topic, lesson or unit that you are most proud of. Please describe the standard(s) and outcomes that you used to develop this portion of your training program.

How do you measure or assess what the tutors have learned about each of these topics, lessons or units?

REQUIRED TUTORING EXPERIENCE - Level 3:

Required for Level 3: After completion of all of the Levels 1 & 2 requirements, Level 3 tutors must complete at least 25 hours of individual/concurrent group tutoring, or at least 50 hours of homework help/lab-environment multi-consecutive support, or a combination of both, for a minimum of 75 cumulative hours of actual tutoring. For more information, click here. Documentation is required.

Briefly describe the tracking & reporting method(s) you use to monitor the time your tutors spend actually working with students.

TUTOR EVALUATION CRITERIA - Level 3

While this criteria may have been met at Level 1, if your process is different for Level 3 or has changed since a previous Level 1 certification, please describe your Level 3 tutor evaluation process, and how it meets the criteria below.

Summary Chart

Level 3

The summary chart creates a more complete "snap-shot" of your tutor training program for the reviewers. You must complete the chart for each level of certification for which you are applying.

Include these items in the chart below:

  • Minimums: a review session of the Level 1 & Level 2 topics you covered before, and four (4) of the Level 3 topics must be covered. The amount of time devoted to each ITTPC topic may vary.
  • Required "Tutor-trainer supervised, Interactive, Live, and Real-time (if online)" training sessions should be marked as "TILR," and must add up to at least two (2) hours.
  • Be sure the total minimum of hours shown here adds up to at least ten (10) hours of training time excluding breaks and tutor evaluation.
  • Session Title ITTPC Topic When Covered Amount of time Modes Used Specify the Materials Used/Documentation
    (include specific page numbers)
    TILR
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